For reception at a conference, opening or corporate event, look for people with communication skills, reliability and experience in the relevant procedures. The Hostess category on WModels is a search starting point, not certification in protocol, languages or check-in systems.
What event reception can include
Specify whether the role involves welcoming guests, checking invitations, distributing badges, directing people to rooms or seating them. Do not add security, equipment handling or catering duties at the last minute to a general reception brief.
How to choose the right person
Confirm the languages required and ask for examples of similar experience. If electronic check-in is involved, allocate training time and provide a work device. For a formal or international event, define protocol requirements and who decides exceptions to the guest list.
What the entrance team needs to know
- Exact meeting point and event coordinator.
- Schedule, expected arrival flow and shifts.
- Procedure for visitors not on the list.
- Access only to guest information necessary for the task.
- Approved messages, coordinator contacts and venue emergency procedures.
- Wardrobe, breaks, fee and payment timing.
EXAMPLE REQUEST · NOT A LIVE CASTING
Describe the role clearly
For a corporate event in Thessaloniki, we are looking for a reception team to check invitations and direct guests. Greek and English are required. The team will be briefed on the guest list and venue. The company appoints a coordinator for exceptions and provides check-in equipment.
Complete the actual dates, location, fee and agreed terms before publishing your own casting.
Questions before you book
Is the Hostess category only for women?
The term is used in the industry for a reception role. Selection should reflect actual job requirements, skills, experience and availability.
Does reception include speaking on a microphone?
Not automatically. Presenting, audience coordination and microphone announcements must be specified separately and agreed with someone who has the relevant experience.